The main features of the software.

", designed to automate the management of transport, both in motor transport enterprises and in the transport departments of any company.

"1C: Transport Management" provides comprehensive support for business processes in transport organizations and divisions, allows you to receive and use the information necessary for making management decisions and ensuring accounting for the organization's activities. Thanks to the architecture of the "1C: Enterprise 8" platform, the business processes of the software product are perfectly adapted to the needs of a particular enterprise. An important advantage of the solution is the possibility of its easy integration with 1C software products on the 1C:Enterprise 8 platform.

The basic delivery of 1C:Enterprise 8. Vehicle Management includes the 1C:Enterprise 8 platform, the 1C:Vehicle Management configuration, a complete set of documentation, a license to use the configuration (hardware protection key) and a license to use the 1C:Enterprise system 8" (hardware protection key) per workstation. Also, the main delivery includes a semi-annual subscription to an information technology support disk (ITS).

Main functionalities:

• Issuance and processing of the following waybills:
  • Passenger car (Form No. 3);
  • Truck (time-based No. 4-P, piecework No. 4-S);
  • Special car (Form No. 3 special);
• Intercity car (Form No. 4-M);
  • Bus (Form No. 6-C);
  • Individual entrepreneur (Forms No. PL-1, PA-1, PG-1);
• Calculation of standard and actual fuel consumption. All algorithms for calculating the standard fuel consumption are implemented in accordance with the order of the Ministry of Transport. The solution allows you to keep records of fuel consumption for vehicles with an unlimited number of equipment and trailers.
• Calculation of production in waybills for various parameters. The main parameters (mileage, cargo weight, cargo turnover, time on duty, idle time, etc.) are predefined in the system. Using directories, you can set up any arbitrary production parameters and further analyze this information;
• Simultaneous accounting of fuel purchased in various ways:
  • purchased for cash;
  • received by coupons;
  • purchased with non-cash payment cards;
  • issued from the warehouse of the enterprise;
  • obtained from a third party supplier;
• Table settings for the dependence of fuel consumption standards on temperature. Significantly facilitate work when calculating waybills in regions with frequently changing seasonal temperatures;
• The ability to use a pre-filled reference book of vehicle models (more than 500 models) with established fuel consumption rates;
• Downloading data from processing centers on detailing fuel fillings;
• Accounting for the maintenance and repair of vehicles;
• Accounting for number tires and batteries;
• Analysis of the costs and profitability of the operation of vehicles.

1C:Enterprise 8. Vehicle Management Standard

The 1C-Rarus company together with 1C company announced in June, 2011 release of the new industry solution "1C:Enterprise 8. Standard motor transport management". The software product was developed on the basis of the 1C:Enterprise 8.2 technological platform and is designed to automate management accounting in motor transport companies and divisions.

The 1C-Rarus company and the 1C company have released a new industry solution for automating management accounting in motor transport companies and divisions. The 1C:Enterprise 8. Vehicle Management Standard software product was developed on the basis of 1C:Enterprise 8.2, has a 1C:Compatible certificate and has all the advantages of a new technological platform, including scalability and high performance.

The features of the software product include, but are not limited to, the following features:

• Registration of orders for vehicles, the formation of daily orders and route sheets;
• Issuance and processing of waybills for trucks and cars, special equipment;
• Setting fuel consumption rates, accounting for the receipt and issue of fuel and lubricants;
• Accounting for repairs and scheduled maintenance of vehicles;
• Maintenance of price lists and tariffs for transport services, calculation of their cost, formation of invoices and acts;
• Calculation of wages of drivers, formation of a time sheet.

The cost of acquiring an industry solution:

• 1C:Enterprise 8. Vehicle management Standard. 22 500 rubles.
• 1C: Motor transport management Standard. Client license for 1 workplace 8 500
• 1C: Motor transport management Standard. Client license for 5 workstations 37,500
• 1C: Motor transport management Standard. Client license for 10 workstations 73,500
• 1C: Motor transport management Standard. Client license for 20 workstations 138,975
• 1C: Motor transport management Standard. Client license for 50 workstations 327,000
• 1C: Motor transport management Standard. Client license for 100 workstations 572,250

With the release of a new industry solution, the 1C:Enterprise 8. Vehicle Management software product is removed from further sales after the end of the warehouse stock. Technical support for this configuration is valid until 01/01/2012.

It is possible to upgrade from the 1C:Enterprise 8. Vehicle Management program to the 1C:Enterprise 8. Vehicle Management Standard configuration.

2013: 1C: Motor transport management Standard, ed. 2.0

On December 13, 2013 the 1C-Rarus company announced release of the second edition of the joint decision of 1C company and the company - " 1C: Vehicle management Standard».

The updated program helps users to work in the "thin" and web-client modes, transfer the main "computing" load to the server and economically use their own resources.

As part of the solution, new features for managing the interface of the entire system and individual forms, they allow you to exchange data with the program "1C: Enterprise Accounting, ed. 3.0". Eight main subsystems automate the operation of the control room, technical maintenance, accounting for fuel, repairs, costs, mutual settlements, accounting for the work of drivers and the warehouse.

Acceptance of orders for vehicles, issuance of orders for the release of vehicles and the creation of route sheets, the formation and processing of waybills are the main opportunities for dispatchers to work. The PTO subsystem allows you to maintain a directory of vehicles, record the production of vehicles and equipment, control the timing of replacing tires and batteries, schedule maintenance, keep records of accidents, control the validity of CMTPL policies, medical certificates, driver's licenses and other documents. The program will help you set up fuel consumption rates, keep records of receipts, issuance and consumption of fuel and lubricants.

"1C: Motor transport management Standard, ed. 2.0" supports keeping records of orders for repair and maintenance of the vehicle, repairs and scheduled maintenance, replacement of tires and batteries, additional equipment.

Efficient operation of the warehouse is ensured:

• accounting for receipts of goods and materials,
• moving between warehouses
• write-offs,
• taking inventory,
• work with price lists and tariffs,
• calculation of the cost of transport services,
• creation of invoices, acts and registers for services rendered,
• capabilities of the system in the field of mutual settlements.

The system allows you to control the production and working hours of drivers, calculate wages according to waybills.

Edition 2.0 helps to keep track of direct costs, distribute indirect costs between vehicles, receive cost reports by vehicles, cost items, customers and departments, as well as analyze the profitability of each vehicle.

1C:Enterprise 8. Vehicle management Prof

The software product "1C: Enterprise 8. Vehicle management Prof" provides the following features:

• Order management subsystem:
  • registration of orders for vehicles;
  • formation of a daily order and route sheets;
• Subsystem for issuing and processing waybills for trucks and cars, special and construction equipment;
• Satellite monitoring subsystem:
  • built-in satellite monitoring capabilities;
  • interaction with external satellite monitoring systems;
• Fuel accounting subsystem:
  • setting fuel consumption rates;
  • accounting for the receipt and issue of fuel and lubricants;
  • accounting of oils and process fluids;
• Subsystem for accounting for repairs and scheduled maintenance of vehicles;
• PTO subsystem:
  • registration of cards of vehicles;
  • accounting of installed tires, batteries, first aid kits and any equipment;
  • control of the expiration of the validity of documents issued for drivers and vehicles (medical certificates, OSAGO policies, TO coupon, etc.);
• Settlement subsystem:
  • maintenance of price lists and tariffs for transport services;
  • calculation of the cost of services;
  • formation of accounts and acts;
• Driver accounting subsystem:
  • payroll;
  • formation of a time sheet;
• Subsystem accounting for direct and indirect costs;
• Fleet planning subsystem;
• Subsystem of budgeting and cash flow accounting.

The vehicle monitoring and fuel consumption control system is integrated into 1C:Enterprise 8. Vehicle management

The 1C:Enterprise 8. Vehicle management Prof solution can work with data coming from the FAS and FMS vehicle monitoring and fuel consumption control system.

"1C: Enterprise 8. Vehicle management Prof" is designed to automate managerial and operational accounting in motor transport enterprises, it allows you to automate the processes of planning, budgeting and cash flow.

Satellite monitoring data on the movement of vehicles and fuel consumption, provided by the FAS and FMS systems manufactured by Omnicomm, allow not only to control the location, speed of movement and the actual mileage of vehicles, but also to compare the actual fuel consumption with gas station data and, thus, identify drivers, committing theft of fuel, as well as those involved in postscripts.

The 1C:Enterprise 8. Vehicle Management Prof product was developed taking into account the experience of automating such enterprises as OJSC Rostelecom, State Unitary Enterprise MOSGAZ, Dixy Trans LLC, Zyryansky coal mine, KBkhimmash im. A.M. Isaev" - a branch of the Federal State Unitary Enterprise "GKNPTs im. M.V. Khrunichev" and other companies with a large fleet.

According to Stanislav Emelyanov, Deputy General Director of Omnicomm, the integration of FAS and FMS systems into 1C:Enterprise 8. Vehicle Management Prof is the beginning of a full-fledged integration of vehicle control systems into the company's management accounting system. “At the first stage of the development of monitoring systems, the dispatcher manually controlled exactly where his car was located, at the second - the head of the transport department received a report on the comparison of real fuel consumption with the data provided by the driver, now the third stage is coming - when, according to the monitoring system in 1C, regulation of expenses for motor vehicles, control over their observance and even management of drivers' motivation based on the real results of their work,” he said.

Name	Price
1C:Enterprise 8. Vehicle management Prof
1C:Enterprise 8. Vehicle management Standard has the status of "Best product 1C-Joint 2013-2014"

See also:

• 1C TRADE MANAGEMENT
• 1C SALARY AND HR MANAGEMENT
• 1С MANAGEMENT OF A SMALL COMPANY 8
• MANUFACTURING ENTERPRISE
• 1C: ENTERPRISE 8. CORPORATE FINANCE MANAGEMENT

1C: Vehicle management 8 is a program for automating the activities of motor transport organizations or transport departments of other organizations. 1C Vehicle Management is a configuration for the integrated automation of business processes, which allows you to maintain versatile management and operational accounting. Logically, 1C Vehicle management can be divided into several interconnected modules (subsystems):

inventory control;

accounting of fuel and lubricants;

accounting for repairs;

those. service and its planning;

control room;

mutual settlements;

accounting for the work of drivers;

cost accounting.

In addition to this program, you can purchase joint extensions: "Passenger transportation and taxi" and "Construction equipment and mechanisms." These extensions deepen the accounting capabilities in the relevant areas of activity.

More about subsystems 1C Vehicle management:

Inventory control

With this module, 1C Motor Transport Management does not differ from other programs where there is an operational accounting of goods in warehouses, i.e. the program includes receipts of goods/materials, transfers between warehouses, and write-offs. As well as the necessary reports on the movement of materials and goods in warehouses:

Accounting for fuel and lubricants

The module keeps records of the receipt, issue and consumption of fuels and lubricants. The receipt of fuel and lubricants to the warehouse can be entered by the warehouse document "Receipt of materials and services". There is also a document "Refueling fuel and lubricants", which not only generates batches in warehouse accounting, but also the remaining fuel and lubricants in the corresponding vehicle, as well as about the "refueling" event.

To return fuel from the car to the warehouse, you need to enter the document "Draining fuel and lubricants".

Fuel consumption for each transport unit can be compared with the fuel consumption standards, which are configured in the vehicle model directory. In 1C Motor Transport Management, there is a variety of reporting on fuel and lubricants:

Accounting for repairs

This subsystem keeps records of service maintenance and repair of vehicles. Including orders (applications) for repairs and CO, accounting for the implementation of repairs and scheduled maintenance, replacement of batteries and tires of the vehicle.

Orders are made out by the document "Preliminary order for repairs", on the basis of which the "Repair sheet" is entered.

You can analyze the performed repairs using the following reports:

Maintenance planning module.

PTO is a subsystem for monitoring the timing of scheduled maintenance, the validity of any documents, as well as monitoring the wear of tires and batteries.

The norms for the passage of scheduled maintenance are set in the reference book "Vehicle Models".

Information on the validity of documents and information about tires and batteries is stored in the corresponding tabs of the car card.

In 1C Motor Transport Management, accidents (traffic accidents) are recorded by the document "Registration of an accident", where the data of the car and driver involved in the accident, a list of third-party participants, data of the insurance company and an examination of damage are entered.

In the program, you can get reports on accidents.

control room

As can be seen from the name itself, the subsystem is intended for use by dispatchers, i.e. employees involved in accepting orders for transport, planning the need for it, issuing and processing waybills and route sheets.

The formation of a daily order for the release of vehicles is formed in 1s motor transport management, taking into account the work schedules of drivers and the ability of the vehicle to make a trip.

The printed forms of waybills exactly correspond to the orders of the Ministry of Transport. These are such forms as No. 4-P, No. 4-S, No. 3 special, No. 4-M, ESM2, No. 6 special, No. 3.

The program has the ability to batch generate and print waybills, which significantly reduces the labor costs of dispatchers for issuing tickets.

In addition to numerous other reports that allow you to control the production, mileage, downtime of the vehicle and drivers, there is a special visual report in the form of a "Vehicle Disposition" diagram.

Mutual settlements

This module is responsible for issuing invoices, generating acts for services rendered and registers, as well as controlling and calculating costs (accounting for tariffs and price lists). Tariff and price list directories are flexibly customizable in terms of customers, their contracts, vehicle models and routes.

The cost of services is calculated automatically on the basis of waybills and other TS-documents.

The register of services rendered is formed with details on customers based on the above documents.

Payroll module

This subsystem keeps records of the working time of drivers and, on this basis, payroll.

The working time of drivers is calculated from the data on repair and waybills. It is also possible to introduce all sorts of deviations in the schedules of drivers. Based on the results, the form (unified) T13 is automatically generated.

1C: Vehicle management implements several payroll options:

• Percentage of revenue;
• Fixed amount;
• As piecework earnings from production;
• Percentage of the types of accruals;
• Surcharge for night hours;

The system of tariff filters is customizable, it is possible to combine and replace them.

Based on the results of the calculations, a printed form of the statement of accrued wages is issued.

Cost accounting module

In the cost accounting subsystem, you can keep records of both direct costs and distribute indirect costs between cars. Cost reports are generated by vehicles, departments, customers and cost items. Based on the reports, you can analyze the profitability of each vehicle.

Cost reports can be obtained in various analytics sections, for example, in the context of cars:

Here is an example of some other reports from the 1c cost accounting module of vehicle management.

Over the past two decades, computers have so firmly penetrated our daily lives that it is now difficult to imagine how we used to live without smart technology. Specialized software plays a special role, since without it a computer, even the most powerful one, is of no particular value.

Main characteristics

The software "Motor transport management 1C" was specially developed to fill in according to the norm, which was approved on April 26, 2011, No. 347. So, these documents are executed in full accordance with the order of June 29 of the same year, No. 624, and also takes into account all changes made on January 24, 2012, No. 31n.

The value of the software is that it allows you to fully automate the process of filling out and issuing waybills in organizations of all types, and also facilitates the work of those specialists who are directly responsible for this process.

The program "Motor transport management 1C" not only increases the efficiency of employees, but also allows you to significantly reduce the number of specialists who are fully loaded exclusively with "paper" work. This is achieved through a wide degree of automation of all production processes associated with the organization of transportation.

Practice shows that in this case at least 80% of all typical processes are automated, including those related to the warehouse movement of delivered and dispatched goods. Of course, to achieve the best effect, it is necessary to use specialized modules from 1C (“Warehouse”, for example).

Minor version limitations

In most cases, the youngest (and therefore the cheapest) version of 1C Motor Transport Management is suitable for the company. Only in this case, one should be aware of the limitations that specialists may face:

• Only one worker can work with each specific database at a time.
• Changes to the configuration cannot be made: only the generic solution and its upgrade are supported.
• Working in the "client-server" format is also impossible.

If an enterprise needs these functions and wants to work, it is necessary to apply the following configurations: “Motor transport management 1C PROF” or “1C: Enterprise 8.2”, which differ in full functionality, the ability to rewrite “for themselves”, and can use additionally written modules.

The possibilities of older versions are very wide. It is especially important that any 1C programmer who is familiar with the basics of the program will be able to create an additional plug-in required by a particular enterprise to solve strictly defined tasks.

Key features of the software

It is possible to automatically fill in and print the sheet "Information on the daily order", which will reflect all the necessary information. This is how the fourth paragraph of the order of January 24, 2012, No. 31n is implemented. The program also got the opportunity to fill out form No. 16-VN (which reflects specific reasons for temporary disability).

The two-dimensional code comes in the DataMatrix format, which fully complies with the requirements for automation systems for entering data into waybills. In a test (so far) mode, electronic documents are also supported, the data in which is obtained from satellite monitoring systems for routes and working hours. There is support for hardware for scanning barcodes:

• The form number is automatically entered, which is encrypted in the code.
• On the contrary, it is only possible to search for data by the number that is encoded in the barcode.

As in the previous case, the younger versions of Motor Transport Management 1C 8.2 do not support the full range of features that were originally conceived by the developers. For older types of software, the list of possible jobs is much wider:

• The creation of a separate register of stolen, deliberately damaged or lost forms is especially important for large enterprises, where, due to the constant confusion, there is a possibility of theft of such documents.
• Creation of comprehensive reports on already used sheets of temporary disability in order to fully accrue sick leave to drivers and freight forwarders.
• Even in the basic version, it is possible to change the layouts of these documents.
• Full audit of all changes made to waybills. A common, constantly updated database will prevent any attempts of fraud.
• Manage access to these documents. This also provides a significant increase in the safety and profitability of the company.
• A special function is the validation (authentication) of a sick leave certificate for temporary disability of drivers and other persons. It is possible only in the older version of "Motor transport management 1C 8.2", as well as in the presence of relevant agreements with local health organizations.
• It is also possible to fill out waybills and daily orders on behalf of several legal entities at once.
• The program can fix in the system and carry out the posting of route documents that were filled out in other organizations.
• On the form, you can print any required types of fields, as long as there is free space on the form. This allows you to do even "1C Standard Motor Transport Management".
• The timing of the control of transportation time is controlled based on the law of January 24, 2012, No. 31n.

How information is exchanged with other information systems

A valuable feature is the ability of the program to download customer information from files with any structure. These include standard text documents in almost all encodings, as well as common formats - XLS and DBF, which are often used in the workflow of any institution whose work is somehow related to the provision of transport services.

In the same form, it is also possible to unload ready-made route sheets. Thus, the program "1C: Vehicle Management" allows you to establish effective interaction between several companies.

Maintaining documents on forms related to strictly reporting

It is known that entries on the form of many documents related to strictly reporting should not go beyond the cells that were provided for their entry, and also cannot come into contact with their boundaries. The difficulty is also in the fact that the form itself has a decent number of specific features that make it difficult to print on it using common office equipment:

• The size of the left and right margins is only 4 mm.
• In order for a two-dimensional recognition code to be confidently read by all devices adapted for this, a printer resolution of at least 600 dpi is required.

Branches of OKI and HP in our country have specially developed separate recommendations that just provide a solution to this problem. To see their effect in practice, the following samples of printing equipment were provided to the 1C office:

• OKI B431d.
• HP Officejet Pro 8500A.
• HP R1606.
• HP R1006.
• HP R1022.

All the printers presented above have a proven ability to print travel sheets in the required form. For a more detailed list of suitable printing devices, see the help file of the 1C: 8.3. Vehicle Management". Note that this software has been certified by the relevant authorities of our country.

On the importance of updating...

But what if the organization does not have printers of the above models? You should not worry, as the 1C company constantly keeps a record of newly produced models of office equipment with their subsequent entry into a special register. Most likely, if the printer does not belong to some very new family, it will be correctly identified by any 1C program, but only if the databases of the latter are regularly updated.

Basic notes on using the program

How does 1C: Vehicle Management work? The user manual will give much more information, but we will give the main information on the pages of this article. First, you need to install the program itself. This is done as standard, but the manufacturer himself strongly recommends putting it in the root of the C drive.

In this case, "1C: Enterprise 8. Vehicle Management" will work much faster, since database indexing will begin to take place much faster. Taking into account the "trends" of recent years, developers also recommend installing the program on an SSD (solid state) drive, as such drives demonstrate phenomenal random read speed. This is very important when working with large databases of large corporations. Consider the process of creating a standard working base:

• Open Windows Explorer, and then navigate to the working directory (i.e. folder) of the program.
• Open the context menu by clicking the right mouse button, select the directory you need.
• Paste the copied folder into the directory you need using the mouse or the keyboard shortcut Ctrl + V.
• Right-click on the directory again, select "Rename", give the folder the desired name.

Registering a new database

Immediately after starting the program, a window will appear in which the newly created database will need to be registered. Please note that after this operation (it is easy to perform, as there are tips), touching the newly created folder, deleting or renaming it is strongly not recommended!

Moreover, it is not recommended even to paste copies of the same folder (created volumes). If you need to change something drastically, it is better to create a new database and then import the contents of the old directory. If users do not follow this rule, the correct operation of the program is not guaranteed.

Simply put, "1C: Vehicle Management PROF" supports standard control methods adopted in the Windows family of operating systems, which greatly facilitates the assimilation of the program by inexperienced users. This reduces downtime and keeps the company's profits at the same level.

How is the program evaluated by ordinary users?

How do users rate the program "1C: Enterprise 8. Vehicle management"? Reviews indicate that employees like the easy setup of the software product, as well as the logical, well-thought-out arrangement of interface elements.

The 1C company is working hard in the field of program code optimization. If earlier versions were difficult to "reproach" with high speed, then the latest releases work really fast, and to achieve this goal, there is no need to completely update the entire computer equipment fleet of the enterprise.

conclusions

Thus, the program "1C: Vehicle Management" version 8 is an excellent choice for all modern companies. The introduction of this software package at the enterprise will significantly reduce time and labor costs, optimize transport processes.

Everything is mixed up in company X. The costs of the transport department are growing and no one understands anything. The financial director does not understand what the funds are used for. The general director does not understand why, instead of a new Toyota for his son, he should buy hubcaps for a GAZelle for a million dollars apiece. The head of transport said “I understand you” and left to buy half-spring bushings. There comes a critical moment, the financial director throws his hat to the ground and says: “We need profitability!”. “Profitability!..” - those present exhale at once and look at the head of the information department. “Let's arrange it” - he says and buys a yellow box with 1C: Driving. A working group is formed, implementation begins.

What do we want to end up with?

The staff of accountants in the transport department delivers fuel and spare parts. Drivers no longer lay down the bones for every liter of overburning - the consumption is calculated accurately. Route, travel, repair sheets are created on time and correctly. The calculation of salaries for drivers is automated: all kinds of allowances are taken into account, burnouts are deducted. The information exchange between existing ISs is automated: requirement-invoices are formed from repair sheets in 1C Accounting and spare parts are credited exactly to account 10.5. Individuals are unloaded from the ZUP in a timely manner. But the main thing is that all analytics is done in a couple of clicks! The head of the transport department can report on every liter of diesel fuel, every battery, every ruble spent on repairs. It can get information about the state of any machine at any time. Thus, everyone is happy: the transport department easily keeps records, the accounting department does not interfere in the process and only controls the correctness of unloading, the financial department receives up-to-date data on profitability. This is a picture of ideal accounting, which, with a competent approach, can be implemented on the basis of 1C UAT.

What do we have now

The head of transport keeps records with a pencil in a notebook, and the last time he turned on the computer by accident, hitting his heel. The dispatcher drives the data on income-expenses into Excel, where the estimated consumption is calculated using very simple formulas (of course, a minimum of parameters is taken into account). At the end of the month, drivers fight for every liter of overburning, convincing the dispatcher that he was in a traffic jam in Upper Matyuki, and had to take a detour in Lower Navels due to road repairs. No one knows the real route and fuel consumption. For the receipt of spare parts, the primary account with notes is transferred to the accounting department, and the local girls drive in the nomenclature at random, because they have a vague idea of ​​​​how the rim pulley and the brake disc differ. Because of this, transport and accounting are often confused in the transmitted data. Payroll is done by a VBA script in the same Excel. Cars have their own names - Gazelle Shabby and Peterbilt Green, there is no fixed list of vehicles. At the end of the month, when documents arrive from the processing centers of fuel suppliers, accountants in the transport department manually check the final figures, and in case of discrepancy, they get bogged down in proceedings with drivers.

How will we implement

As practice shows, it is extremely difficult to break the accounting methods that have been proven over the years in a large enterprise (no matter how wild they may be). Full-scale implementation is challenging for several reasons:

• an increase in the need for labor resources. A very large amount of information will need to be entered into the RAT in order to generate reports and obtain profitability;
• the data must be entered by a staff of qualified accountants. The “our girls will figure it out” approach is guaranteed to fail;
• integration with existing enterprise IS is required. In the case of a distribution wholesale base, this is integration with a warehouse management system (WMS) and accounting programs;
• high coordination of the work of all involved departments at all stages is necessary. This is primarily transport, information, accounting, warehouse;
• changes in business processes. If the company has a quality manager, then he interacts with the heads of departments and describes new regulations;
• technical complexity. The information department needs a person who will only deal with implementation for several months. This is the development of information exchange tools at the preparatory stage and “finishing with a file” until everything settles down.

But what to do when the data is needed, and the enterprise cannot afford a full-scale implementation? No problem, nothing prevents us from making changes gradually. To begin with, you can automate accounting in the transport department, and then extend the functionality to related tasks. The initial implementation, according to subjective feelings, uses only 5-10% of the gigantic capacities of the 1C UAT system, but it is relatively easy to implement. The transport department receives a kind of analogue of its usual accounting, which uses a couple of documents and directories. Result: processes become more transparent, a semblance of “civilized” accounting appears, the opportunity to receive modest analytics. Advantages:

• minimum costs for personnel retraining;
• minimum costs for technical support;
• relatively short deadlines (1-2 months);

Keeping records in such a system with a fleet of 30 vehicles (1 trip per day, daily workload) is quite within the power of two accountants without experience with UAT.

Key point: waybills and fuel consumption

To begin with, I took up the automation of accounting for fuel consumption - this was the main task of accountants in the transport department. The existing methodology implied a minimum of input information - mileage there, mileage back, load there, load back. With gazelles, in which the transported cargo was not taken into account, it was even easier: only the distance traveled and the type of fuel - either LPG or gasoline. Upon detailed examination of the Excel file, elementary formulas for calculating the flow rate were identified; they used several coefficients, adjusted over the years by trial and error.
In UAT, the calculation of fuel consumption is implemented much more complicated. I will describe a few points with which questions arose.
As for the cost of spare parts, we can obtain from the documents the requirement-invoice 1C Accounting. To do this, you need to enter an additional attribute in the document to link it to the main asset.

What did you get

By automating the accounting of waybills and entering into the UAT configuration additional details for communication with 1C Accounting for fixed assets, we get (for each of the vehicles):

• consumption for each type of fuel in the context of plastic cards, suppliers;
• the total cost of refueling for each type of fuel in the context of plastic cards, suppliers;
• total mileage;
• total transported cargo;
• initial cost, depreciation, cost including depreciation;
• total cost of parts.

To get an exhaustive picture, there are not enough expenses for repairs, insurance, maintenance, taxes and consumables. However, at minimal cost, we got most of the indicators. This can be considered a success.

conclusions

• 1C UAT is a powerful system for managing the profitability of transportation. This is a full-fledged accounting, only with a bias in transport. Accordingly, it must be kept by a qualified staff of accountants;
• mastering the system during implementation is a sure path to failure;
• The system is best suited to ATPs with fixed routes and flight schedules. The system, unfortunately, is not suitable for cases where the exact route of the flight is unknown. As an option - to equip transport with "black boxes" and build information exchange with UAT.
• the keys to success are the coordinated work of all involved departments and a thorough study of the nuances of the movement of fuel and lubricants. The latter will save you from the frantic search for the missing thousands at gunpoint of an accountant.

The system "1C: Motor transport management 8" is designed to automate the key tasks of motor transport enterprises and transport departments of any company. Allows you to plan the work of the fleet, including repairs and maintenance, manage the cost of maintaining vehicles, process orders for transport services, control mutual settlements with customers, and generate analytical reports. To control the actual location and movement of vehicles, a satellite monitoring system is built into the configuration.

The program was developed on the 1C:Enterprise 8 platform, which allows you to use it not only independently, but also easily integrate with any other programs and organizations of any other activity profile.

The functionality of the system "1C Enterprise 8 Vehicle Management"

The configuration includes the following subsystems:

• Order management and dispatching;
• Satellite monitoring of vehicles;
• Accounting for repairs and maintenance;
• Accounting for fuel and lubricants;
• Cost accounting;
• Planning;
• Budgeting;
• Flow of funds;
• Mutual settlements with customers;
• Accounting for drivers.

Order management and dispatching in the program 1C Vehicle management

The functionality of the subsystem allows:

• · Register and process external and internal transport orders. When processing an order received from an external counterparty, the system automatically controls the presence of receivables;
• · Select free vehicles to fulfill orders, taking into account the specified criteria. From the search, you can exclude cars that are under repair, and those whose insurance is expiring or a technical inspection is approaching;
• · To form waybills;
• · Generate analytical reports on the execution of orders.

Transport monitoring

The subsystem allows you to use the functionality of the 1C: GLONASS/GPS satellite monitoring center in the 1C Enterprise 8 1C Vehicle Management program or integrate it with other transport monitoring solutions - Omnicomm, Dynafleet, etc. With the help of this subsystem, the 1C Motor Transport Management program promptly loads data received from telematics equipment connected to cars: location, mileage, speed and direction of movement, fuel consumption, etc. The system continuously monitors the operation of the transport and records the occurrence of configured events: fuel drain, deviation from the route, non-compliance with the speed limit, pressing the panic button. This helps to control the operation of the fleet online, optimize transportation logistics, identify reserves to reduce the cost of completing transport tasks, and prevent fuel drains and misuse of vehicles. When connecting the system "1C: GLONASS/GPS Satellite Monitoring Center" in "1C: Vehicle Management 8" the following functions become available

• Control of the location of each car and the route of its movement on electronic maps;
• Control of the actual mileage of vehicles;
• Monitoring compliance with the speed regime;
• Obtaining and analyzing additional data installed from sensors installed on vehicles;
• Connecting an SOS panic button;
• Formation of operational reports on the operation of transport (mileage, fuel consumption, traffic routes, parking, etc.).

VET

Allows you to manage the technical condition of the fleet:

• Keep records of vehicles and equipment in one 1C database;
• Monitor the technical condition of vehicles and equipment;
• Control the validity of documents - insurance policies, permits;
• Control the timing of the approach of technical inspections, adjust maintenance standards taking into account production;
• Keep records of tires, batteries and additional equipment (first aid kits, walkie-talkies);
• Keep records of accidents, generate reports that allow you to analyze the causes of accidents, identify opportunities to reduce the risk of accidents, and estimate repair costs minus insurance payments.

Accounting for fuel and lubricants

This subsystem allows you to organize operational control over fuel consumption:

• Insist fuel consumption rates, incl. subject to seasonal and other allowances;
• Take into account the arrival of fuel, as well as its issuance, including taking into account the conditions for its receipt: from a warehouse, from a supplier, for cash, by bank card, by coupons. The ability to automatically upload data on refueling from the processing centers of large fuel suppliers has been implemented - at any time you can check how much fuel was actually filled into the tank, and how much the driver indicated in the receipt.
• Control real fuel consumption. The actual consumption of fuel and lubricants is calculated according to the mileage in the waybills. In addition, it is possible to calculate fuel consumption by goals: to start the engine, to run, to heat the passenger compartment, to ensure the operation of additional equipment, etc.

Accounting for repairs and service maintenance

The subsystem allows:

• Keep records of orders for service work and repairs;
• Fix repair work and scheduled maintenance, replacement of batteries and tires, installation of additional equipment;
• Plan the loading of workshops in repair departments;
• Write off spare parts from the warehouse;
• Keep a record of the driver's working hours spent on repairs on their own;
• Generate various analytical reports - on received requests for repairs and maintenance, work performed, approaching the terms of maintenance and wear of units, etc.

Inventory control

The subsystem is designed to organize the operational accounting of spare parts and components. Give a chance:

• Register the receipt, movement and write-off of materials and goods;
• Keep detailed records of tires, batteries, accessories and components;
• Automatically check the balance of spare parts and fuels and lubricants in warehouses when generating documents for consumption (“Repair list”, “Refueling fuels and lubricants”;
• Generate detailed reports on the consumption of materials and fuel.

Mutual settlements with customers of transport services

The subsystem allows:

• · Set tariffs for different groups of customers, categories of transport and routes;
• · Calculate the cost of transport services;
• Formation of accompanying documents - invoices, acts, registers;
• · Prepare analytical reports.

Planning

The subsystem contains a wide range of tools for planning the work of transport departments. Allows:

• For the selected period, generate plans in the context of individual vehicles, types of vehicles, product groups, etc.;
• Perform plan-fact analysis, automatically generating actual figures based on trip sheets data.

Budgeting

The subsystem allows you to generate forecast balances, income and expenditure budgets, monitor compliance with budgets, draw up analytical reports, and evaluate discrepancies between planned and actual indicators. This helps to rationally plan the receipt and expenditure of funds, financing the transport department as a whole and each car separately - taking into account its model and category, predict the financial condition of the organization for any period.

Accounting for the work of drivers

The subsystem allows:

• Calculate the working time of drivers when processing travel and repair sheets and automatically fill out the time sheet;
• Calculate wages according to various motivation schemes: fixed salary, percentage of revenue, piecework payment from output, various allowances and additional payments. It is possible to set different wage rates, taking into account routes, types of vehicles, contractors;
• Upload information about the accrued salary to other software products based on 1C ("1C: Accounting 8", "1C: Payroll and personnel management, "1C: ERP") for calculating taxes and generating reports.

Cost Accounting

The subsystem allows:

• Take into account the costs both for the entire fleet and for each specific vehicle. The value of direct costs in this case - the cost of fuel, repairs and maintenance, depreciation, wear of tires and units - is calculated automatically according to the repair and waybill. Indirect costs can be distributed in proportion to the cost or mileage of the vehicle, or in equal shares for each car;
• Generate detailed reports on the costs of maintaining transport and performing transport tasks - by cost items, customers, departments;
• Evaluate the profitability of transport.

"1C Enterprise 8 Vehicle Management PROF" - advanced features

The configuration contains advanced vehicle management capabilities. It can be used to automate large motor transport enterprises and corporate fleets. The main delivery of the PROF version includes all subsystems of the 1C Vehicle Management program. In addition, additional functions have been implemented:

• In the order management and dispatching subsystem, the ability to automatically control debts to counterparties when processing applications for cars has been added. Added forms of vouchers for construction equipment. Implemented an automated workplace for the operational planning of the work of vehicles;
• The repair and maintenance accounting subsystem allows you to plan the loading of repair shops;
• The PTO subsystem provides for the possibility of electronic coordination of the processes of movement of objects (registration, deregistration, movement between departments). Added new reports.

As part of the solution, management and operational accounting is effectively implemented, there are ample opportunities for reporting, and a satellite monitoring system is built in. The system allows you to effectively optimize the cost of operating vehicles.

The software product is implemented on the platform 1C:Enterprise 8.

Integrated in 1С:ERP

It is possible to purchase a software product and install it on your territory, it is possible to work according to the scheme SAAS– Software as a service (hosting)